Job Title: Finance Analyst (SMADF)
Organisation: International Fund for Agricultural Development (IFAD)
Duty Station: Kampala, Uganda
Reports to: Country Programme Manager (CPM)
Vacancy Announcement Number: 1505
The International Fund for Agricultural Development (IFAD) is a specialized agency of the United Nations which was established as an international financial institution in 1977 as one of the major outcomes of the 1974 World Food Conference. IFAD is dedicated to eradicating rural poverty in developing countries. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
Job Summary: The Finance Analyst for the Small and Medium Agribusiness Development Fund (SMADF) ensures effective supervision of the European Union (EU) financing for the (SMADF), including both the capital investment (Component 2) and the Business Development Services (BDS) support (Component 3). This implies comprehensive fiduciary supervision of the EU financing as per IFAD rules and procedures and in agreement with the Contribution Agreement signed between IFAD and the EU. The SMADF-Finance Analyst will support IFAD financial management and procurement, accounting and reporting functions of those SMADF activities that are in IFAD’s mandate, based on the Contribution Agreement signed between IFAD and the EU.
Key Duties and Responsibilities:
Finance Business Partner:
- The SMADF-Finance Analyst is a credible, trusted partner to the Uganda Country Office where assigned. S/He supports IFAD’s finance strategy and plans and is committed to financial integrity and acts as a responsive and constructive service provider with a focus on results.
- The SMADF-Finance Analyst provides verbal and written advice and guidance to the supervisor and staff on finance regulations, rules and procedures. S/He facilitates a mutual understanding of roles and fiduciary accountabilities in support of the integrity in the management of IFAD’s and EU’s financial resources functions of those SMADF activities that are in IFAD’s mandate.
- The SMADF-Finance Analyst’s focus is on building her/his knowledge base of IFAD’s governing structure, mandate, long-term business strategy, organizational dynamics and culture.
- Ensure overall compliance of relevant financial management and procurement processes of the BDS Operations Manual
- Keenly review the soundness of the BDS disbursement projections, as prepared by the Business Development Services Management Company (BDSMC), based on the targets/planned work programme of the Fund Manager of the SMADF, to be submitted to IFAD on a quarterly basis.
- Review the BDSMC quarterly progress financial report to the CPM on actual disbursements vs budgeted costs of annual work plans and budgets and payments processed of the EU financing for the SMADF, including both the capital investment (Component 2) and the BDS support (component 3).
- Maintain an updated register of BDS commitments in the form of signed matching grant agreements vs available funds.
- For each approved grant agreement, maintain a grant monitoring form which keeps track of disbursement related milestones as per matching grant agreements.
- Review the reasonableness, completeness and accuracy of claims submitted by investee companies before the CPM signs off the payments to be processed by IFAD Accounting & Controller’s Division (ACD).
- Provide support in maintaining accurate and regular records and accounts, including but not limited to financial accounting, disbursement and payment processing and shall retain and adequately store such records and documents.
- Perform steps in the PeopleSoft system such as data entry and processing of transactions.
- Maintain a simple off the shelf accounting package, posting all the project transactions with a clear audit trail to the underlying supporting documentation.
- Ensure compliance with applicable EU requirements (e.g. reporting, document archiving, the preparation of transaction listings, etc)
- Quarterly reconcile the local accounting system to IFAD records.
- Prepare financial documentation and provide support to CPM and for the financial reporting on SMADF operations and overall performance.
- Support IFAD supervision missions in covering the SMADF fiduciary aspects.
- Provide support to IFAD Financial Management Division (FMD) and Accounting and Controller’s Division (ACD) to prepare requests to the EU for fund releases, as per the agreed tranches in the contribution agreement, ensuring to include the required supporting documents.
- Support IFAD external and internal audit process.
- Lead good governance initiatives including the promulgation of IFAD’s anti-corruption policy and confidential hotline.
- Carry out any other SMADF-related tasks as requested by the CPM.
Country Office Support: The SMADF-Finance Analyst is accountable for day-to-day administration and reporting in support of the CPM of the Uganda Country Office and for supervision of the assigned Country Programme Assistant of those SMADF activities that are in IFAD’s mandate.
- Work closely and proactively co-operate with the Finance and Procurement units of the BDSMC and the representatives of the Fund Manager of the SMADF for all finance related areas.
- Accountable for integrity, transparency, and equity in the personal use of assigned IFAD and SMADF resources, including equipment, supplies and, as applicable, staff supervised.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations International Fund for Agricultural Development (IFAD) Finance Analyst (SMADF) job placement should hold an advanced university degree from an accredited institution in accounting, finance, business administration or other job related field.
- A minimum of two years of professional experience in accounting, financial management, budget analysis or management analysis in private or public sector, preferably in development partners financed projects.
- Languages: Excellent written and verbal communication skills in English and local language.
- Demonstrating Leadership: Personal leadership and attitude to change
- Learning, sharing knowledge and innovating: Continuously seeks to learn, shares knowledge and innovates
- Focusing on clients: Focuses on clients
- Problem solving and decision making: Demonstrates sound problem solving and decision making ability
- Managing time, resources and information: Manages own time, information and resources effectively
- Team Work: Contributes effectively to the team
- Communicating and negotiating: Communicates effectively: creates understanding between self and others
- Building relationships and partnerships: Builds and maintains effective working relationships
- Sound knowledge of the principles and concepts of financial management including accounting, financial instruments, and industry practices and international recognized accounting principles.
- Ability to identify issues, formulate opinions and make conclusions and recommendations.
- Analytical and organizational skills.
- Proven ability to communicate effectively in a diverse organization tailoring language, tone, style and format to match audience.
- Excellent knowledge of PeopleSoft and other information technology systems and tools.
- Ability to empathize with client managers, supervisors and staff while maintaining the integrity of financial resources, implementing internal controls and ensuring consistent and accountable application of promulgated financial regulations and rules.
How to Apply:
All suitably qualified and interested candidates interested in the United Nations International Fund for Agricultural Development (IFAD) should apply online at the link below.
Deadline: 19th February 2017